Recommendations for concluding a shipping contract

If you are a freight forwarder or carrier, before concluding a contract: Request and obtain the necessary documents from the customer and cargo owner.

1. Check information about customers and payers on the Internet.
2. Obtain registration documents, registration certificate, and tax registration certificate.
3. For Russian companies, check the TIN, OGRN, and the extract on director appointment.
4. Obtain and verify (by calling) all company contacts: accounting department, director.
5. The manager must obtain the customer's landline phone, fax, mobile phone, and email address without fail.
6. Obtain recommendations from no fewer than 4–6 contacts and conduct verification based on those recommendations.
7. Check data on the Internet using search engines Yandex and Google; verify:
   - Customer's phones: mobile, office, phone-fax
   - Email address and Skype address
   - Company name on the Internet, website address //www.
   - Director's name and surname, the contact person you communicate with
   - Pay attention to the company's registration year: less than one year, more than one year
   - Verify the information found by calling
   - Request prepayment
8. Monitor print quality; the print must not show obvious signs of forgery; signature with decryption, name, surname, position, signature!
9. Pay attention to the cost of the goods being transported; you may need to require the customer to additionally insure the cargo.

If any data is missing, inform your company's director.

If you are a cargo owner or freight forwarder, before entrusting cargo shipment to a carrier, you must: Request and obtain the following from the carrier.

1. Check data on the Internet.
2. The carrier company's registration term must not be less than 3 years of experience.
3. Required condition: recommendations from no fewer than 3–5 contacts. References from those to whom the carrier has transported cargo.
4. Carrier company registration certificate. Tax registration certificate.
5. Obtain technical passports for the truck and trailer from the company: all 4 sides, with the company name and vehicle and trailer numbers.
6. Obtain the first page of the TIR with the company name indicated in these documents.
7. Obtain a license for conducting freight shipments.
8. Obtain the driver's passport who will perform the shipment… on both sides
   a) Obtain the driver's license
   b) Foreign passport
9. Passports, technical passports, and driver's license preferably obtain as photos so you can see their actual appearance and security features.
10. Obtain a power of attorney for the driver from the carrier company. Our form.
11. CMR insurance with vehicle numbers of the carriers indicated in it. (Call the insurance company)
12. Vehicle sealing certificate.
13. Certificate for transporting frozen goods FRC.
14. Communication and lease agreements if the dispatcher and carrier have different names.
15. Call the accountant at the carrier company's office.
16. Call the director of the transport company.
17. Obtain and call 2–3 phone numbers of the company: office phone, mobile phone.
18. Obtain and call the truck driver before the shipment is performed.
19. Obtain GPS data from the carrier.
20. Check both the carrier and the customer by company name on the Internet.
21. Monitor print quality; the print must not show obvious signs of forgery; signature with decryption, name, surname, position, signature!
22. Pay attention to the cost of the goods being transported; you may need to require the customer to additionally insure the cargo.

23. ATTENTION!!! DO NOT SEND VEHICLES IN ADVANCE! Do not give the carrier the loading address without complete verification and conclusion of the contract!

24. If you lack data to be confident in the carrier's integrity, request from him the CMR from his last shipment, confirmation of cargo delivery.

If any data is missing, inform your company's director.

If there is no information about the customer or carrier on the Internet – there is no deal!

Attention! Do not trust everyone who calls you and offers cooperation; do not conclude deals without thorough verification of the data. Be sure to check the companies, check the documents, check the contacts, and only after that decide whether you need to work with this counterparty or not.